Route procurement documents for sign-off
Purchase orders, MSAs, and SOWs — filled from your records and routed through the approval chain.
Deliver to the address below. Every invoice must quote the PO number.
AppliFlo fills and routes this purchase order. It did not draft it.
PO-20487
Example purchase order, auto-detected fields
The problem, and how AppliFlo solves it
The problem today
- Supplier and PO details are re-keyed into every purchase order, MSA, and SOW by hand.
- Approvals stall because no one can tell whose sign-off is next in the approval chain.
- Assembling an audit-ready record of vendor onboarding — including the W-9 — is a manual job.
How AppliFlo solves it
- Auto-detect the fields on any purchase order, MSA, or SOW you upload.
- Fill supplier, requisition, and amount fields from your connected data source.
- Sequential routing through the approval chain with a complete audit trail per signer.
In practice
A buyer uploads a vendor MSA and SOW together with the requisition. AppliFlo fills the supplier, value, and term fields, then routes it through the approval chain in order — each sign-off time-stamped and logged for the vendor-onboarding file, W-9 included.
Filled — Pulled from the requisition.
Formatted — “20487” normalized to the PO-##### pattern.
Overflowed — flagged — The address is too long for the box. The buyer decides what goes here.
Skipped — No cost center on this requisition, so it stays blank — and says so.
Feature by feature
Every line below maps to a capability AppliFlo ships today. Anything still in progress is labeled as roadmap.
- Auto-detect fields across POs, MSAs, SOWs, and W-9sField auto-detection
Upload any purchasing document and AppliFlo finds the supplier, requisition, and line-item fields.
- Fill supplier and requisition data from a CSV exportCSV import
Pull supplier name, cost center, and amount from your procurement system's export.
- Route through the approval chain in orderSequential routing
Sequential routing enforces sign-off order — a PO never reaches its second approver before the first has signed.
- Reminders on a stalled vendor-onboarding packetReminders
Automatic reminders chase an outstanding W-9 or signature without a buyer following up by hand.
- Trigger document creation from your own systemsREST + MCP API
Kick off a PO or SOW the moment a requisition is raised, using the REST or MCP API — wire it into whatever system creates the request.
- A time-stamped audit trail for every approvalPAdES sealing + audit trail
PAdES sealing and a full audit trail give procurement a verifiable record of who approved what, and when.